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Everyone says they want to change the world. We're looking for people who actually will.
ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people.

We are looking for

• A highly organized Operations Coordinator to join us in our Vienna, Austria office on a full-time basis. As an Operations Coordinator you are a vital part of the ADF International team in Vienna, Austria. In this role you will coordinate and provide support to the Strategic Relations & Training team. As a member of the Operations team, you will contribute to the smooth running of the Vienna office as well as the overall Operations processes in Europe.

Your Essential Responsibilities:

• Answer phone calls, schedule meetings and support visitors.
• Coordinate the administrative support of the office to ensure the efficient operation.
• Support the work of the Strategic Relations & Training team in the planning, coordination, and execution of all team-related tasks.
• Support and coordinate the planning and execution of events.
• Monitor developments on your team and coordinate improvements in systems and processes.
• Coordinate onboarding and provide training for new team members on your team.
• Coordinate internal and external meetings, including location, invitations, and catering if needed.
• Create and edit presentations, correspondence, memos, reports, graphs, organizational charts.
• Manage Outlook calendars of assigned team members and expense reports.
• Make travel arrangements for team members, guests and visitors.
• Support in planning and coordinating events.
• Manage files, contacts, travel and events using a professional CRM application.
• Draft mass emails and communication.

Other Responsibilities:

• You will be asked to perform related duties or special projects as assigned.

Skills You Need to Succeed

• Strong administrative skills.
• Strong attention to detail without losing sight of goals, objectives, and timelines.
• Strong computer skills including experience with Microsoft Office: Word, Excel, Outlook and Internet Explorer.
• Proven excellent verbal, written, and interpersonal communication skills in English and German.
• Strong intercultural understanding and ability to work professionally with different cultural sensitivities.
• Proven excellent customer service skills.
• Ability to initiate, work, and motivate within a team and independently.
• Ability to organize a daily workload by priorities and independently manage timelines.
• Ability to professionally handle confidential and sensitive information with discretion.
• Ability to learn and apply new software applications.
• Ability to make sound decisions under demanding conditions.

Education and/or Experience:

• Bachelor’s degree or equivalent.
• At least 3 years of experience in the field or in a related area.
• High English proficiency and excellent German required.

Work permit for Austria or EU citizenship required.

Kontakt

ADF International
Anniina Vahala
Reinerstrasse 40
1030 Vienna

Kontaktperson:
Anniina Vahala